North Cornwall issued the following announcement on Sept. 22.
ASSISTANT MANAGER/OFFICE SUPERVISOR POSITION
North Cornwall Township Municipal Government Employment Career Opportunity
North Cornwall Township, located in Lebanon County, PA, is seeking to fill the Administrative Office Supervisor position, with the opportunity for advancement to the Assistant Manager's position. The Township has seen an increase in population, residential and commercial growth during the last decade, resulting in the need to increase its administrative staff. The Township will begin construction in 2022 of a new municipal administration building and will be seeking career minded persons to join the expanding administrative department's staff.
Administrative Office Supervisor / Assistant Township Manager
North Cornwall Township is accepting applications for the position of Administrative Office Supervisor/ Assistant Township Manager. This is a career opportunity for an ambitious, energetic, self-motivated individual with the experience or willingness to learn the skills necessary to perform municipal administrative office duties required for this position. The individual hired for this position will receive on the job training, learning all facets of North Cornwall Township's municipal administration and public works operations.
Position will be a full-time position, working a minimum 40-hour week, performing multiple administrative work duties and responsible for supervising, directing, and monitoring the Township's administrative office day-to-day operations.
Salary will be based on experience, and benefits include healthcare medical, dental, and vision benefits, paid time off, retirement pension, paid holidays, as well as other benefits.
Applicants should submit a completed North Cornwall Township Employment Application, a cover letter with detailed resume describing their interest to work for North Cornwall Township. Resume should include why their experience and work performance characteristics qualifies them to be the awarded candidate for the North Cornwall Township Administrative Office Supervisor/Assistant Township Manager's position.
The tentative starting date for the position will be January 3, 2022. Applications will be accepted from September 27, 2021 to October 30, 2021. Interviews for selected qualified candidates will be scheduled after November 1, 2021.
For a North Cornwall Township Employment Application, full job description, and more information on this position, go to North Cornwall Township's Website at nctown.org. or stop in the North Cornwall Township Municipal Office, 320 S. 18th Street, Lebanon, PA 17042, during normal business hours.
Job Position: Administrative Office Supervisor / Assistant Township Manager
Place of Work:
North Cornwall Township Municipal Building, 320 S. 18th Street, Lebanon, PA. 17042
Hours of Work:
Minimum weekly hours per week: 40 hours, Monday - Friday: 7:00 a.m. to 4:00 p.m.
General Description:
The Administrative Office Supervisor / Assistant Township Manager is a high-level management position and reports directly to the Township Manger. This individual is responsible for performing multiple administrative work duties, in addition to supervising, directing, and monitoring the Township's administrative office day-to-day operations; implementing and managing the Township's administrative office and financial administrators; researching, planning and developing goals to enhance Township operations; writing and administering applications, employee performance reviews and grants; assisting in the budget preparations and management; attending Township meetings; serving as the Township liaison to assigned boards, commissions, or committees: and assuming the responsibilities of the Township manager in his/her absence. The position requires the ability to interact well with all department heads, administrative staff, elected Township Board of Supervisors, elected officials, Township Boards, Commissions, and Committees, business community, property owners, residents, and vendors.
Essential Functions:
Responsible for the overseeing the management of the administrative front office staff; management of medical and property insurance policies; employee records and handbook, annual newsletters and calendars; website content. Assists Township manager with formulation, implementation, review and control of policies, procedures, and regulations regarding the effective and efficient management of the Township.
The Administrative Office Supervisor / Assistant Manager displays the following leadership qualities:
An enthusiastic dedication to innovative public service and to customer-driven service and personal growth.
A clear grasp of essential performance behaviors and operational goals and an active, day-to-day desire and effort to learn more.
The skills to coach and guide those under supervision to fully engage their talents in service to the mission and goals of the Township organization.
The skills to be coached and guided to further develop and improve skillsets and professional development.
The ability and willingness to assist others in reaching their potential.
The individual in this position must be able to perform satisfactorily each of the essential duties described below, must consistently demonstrate the ability to handle numerous tasks and responsibilities and the ability to anticipate and meet deadlines, and must have outstanding organizational skills and pay meticulous attention to detail. The individual must anticipate and respond promptly, in a professional
manner, to internal and external customer requests. A professional demeanor and appearance are necessary. The ability to maintain confidentiality of information is required.
Major Job Responsibilities:
Provides direct and indirect supervision to various departments, as required, providing overall direction through meeting with department heads and by serving as a liaison between departments and Board of Supervisors.
Provides support to the Township Manager by performing a variety of administrative and public relations tasks.
Serves as a liaison between the Township Manager and the community by assisting and responding to inquiries or complaints from the public, vendors, and other municipal officials.
Serve residents or customers at the front office counter. Reply to emails and answer office phone calls. Review, sort and distribute mail.
Assists in preparing meeting agendas and minutes of Board of Supervisor meetings.
Assists in maintaining up-to-date accurate property files, development plans and fiscal records through manual controls and computerized accounting system.
Assists in human resources matters, maintains personnel files, healthcare benefits, insurance coverage policies, employee hiring, evaluations, employee training, development, and compensation
Performs payroll time sheet submissions, tracking of benefits, vacation and sick time, and related duties.
Is responsible for management of Township website, calendar, social media pages, and newsletter.
Assists in preparation of annual budget and in monitoring expenditures under current budget.
Assists in oversight of Financial Administrator as well as accounting and payroll functions.
Attends staff, supervisor meetings and planning commission, conferences and any other assigned board meetings to provide assistance and make recommendations to the Township Manager on various matters concerning the Township.
Serves on committees and task forces created to address specific issues.
Overseeing the filing of Federal and State reports as directed by the Township Manager.
Assists in writing resolutions and ordinances related to policy matters under consideration by the Township.
Assists in the planning of short and long-range community revitalization efforts including grant research, grant writing/funding and the investigation of infrastructure and development projects in the Township.
Conducts research and prepares special reports on policy matters of interest to the Township Manager and Supervisors.
Researches, prepares, submits, reviews, conducts research, report preparation, as required by the Township Manager and Supervisors.
Serves as project manager for different projects, grants, functions, and events as assigned by the Township Manager.
Assists with community and economic development efforts, including efforts to assist, recruit, and maintain business, properties, and community relations within the Borough.
Serves as Township Manager during temporary absence due to disability, annual vacation leave, travel, and short-term vacancy.
Provides administrative assistance to the Township Manager.
Performs all other duties as assigned by the Township Manager and Supervisors.
Skills, Knowledge, Abilities:
Knowledge, experience or training in personnel administration, financial administration and public/employee policy making.
Knowledge of the techniques of community, commercial, and industrial development.
Knowledge of the procedures of the Borough Council.
Excellent communication skills, both verbal and nonverbal.
Knowledge of local government structure and operating procedures including but not limited to budgeting, finance, growth management, public safety, public works, police, fire, ambulance, recreation, etc. Knowledge of the functions and operations of all Borough departments.
Skill in organizing and presenting, in written and oral forms, statistical, financial, and factual information.? Skill in organizing, analyzing, solving problems and supervising the work of others.
Ability to establish priorities and organize work.
Ability to operate a personal computer and calculator.
Ability to interact and establish relationships with department heads, staff members, Borough Council, and the general public effectively.
Ability to communicate effectively orally and in writing.
Ability to present information effectively and respond to questions from officials, colleagues, vendors, the media, and the general public.
Ability to read and interpret complex financial and statistical information as well as laws, ordinances, and policies.
Other Duties and Additional Essential Functions:
Lifting up to fifty (50) pounds without assistance.
Ability to sit for long periods of time, remaining in a stationary position frequently, but also to occasionally move about within the Borough Building and other Borough facilities to access other staff and materials.
Continuous sitting and working at a desk and computer for long periods of time.
Ability to effectively and efficiently use computers, technology, and all necessary software and hardware to perform duties.
Handling high levels of stress.
Ability to handle office tools, machines, and implements frequently.
Walking, bending, stooping, speaking, listening, seeing.
Driving.
Minimum Qualifications Required:
Degree in Public/Business Administration or related field from an accredited college or university, or minimum three (3) year's work experience and knowledge in the municipal government
administration or public works operations with a strong willingness to learn municipal and public works administrative duties.
Strong oral communication and decision-making abilities, a desire and willingness to learn the field of municipal government administration and public works operations. Individual must be self-motivated, disciplined, able to communicate with the public and co-workers in a courteous, articulate manner.
Ability to operate machines and personal computer; knowledge of Microsoft Office, Quickbooks, word processing, spreadsheets, databases, payroll, accounting, website development (non-programming), permits, and other necessary hardware and software required to efficiently work in highly functioning office environment.
Valid Pennsylvania Driver's License with clean record.
Clean criminal record and credit history report.
You can access a NCT employment application on our website. Click on "I Want To" Apply For, then scroll to the bottom of the page to find the employment application. Office hours are Monday through Friday, 7AM to 4PM. 320 South 18th Street, Lebanon PA 17042.
Original source can be found here.
Alerts Sign-up